4.1.1.5. Customizing of IT 0024 Qualifications
In the info-type 0024 Qualifications are stored the data for language proficiency. Group of foreign language qualifications QK define in the transaction OOQA and than create qualification Q for foreign languages. To enabling integration to display Qualification in IT0024 put in table T77S0 –PLOGI QUALI A032 Q Integration switch for qualifications
4.1.1.6. Customizing subtypes of IT 0290 Documents and Certificates (CIS)
In the info-type 0290 Documents and Certificates (CIS) is stored information about on identification documents, documents for Tax priviledges, etc.
The commonly used subtypes of IT0290 Documents and Certificates (CIS)
03 Birth Certificate
04 Military Officer’s ID Card
06 Minmorflot Passport
07 Military Card
09 Diplomatic Passport of RF Citizen
10 Foreign passport
11 Immigrant Certificate
14 Temporary ID Card of RF Citizen
21 Passport of RF Citizen
22 Travel Passport of RF Citizen
26 Sailor’s Passport
27 Discharged Mil. Officer’s Certificate
28 Driver’s License
801 Tax Payer ID Card
802 Pension Insurance Certificate
803 Notice of Right to Tax Remission (RE)
To customize IT0290 0290 Documents and Certificates (CIS) follow to this patch IMG->Personnel Management->Personnel Administration->Personal Data->Russian-Specific Settings->Documents and Certificates .
In most cases, the subtype 07 Military Card is customized , information for this the military dictionary in this subtype should be input in table V_T7RUM0.
For several subtypes you need to prioritize the their date output for reporting in table V_T7RU0290PRIOR for groups of documents:
- HA-Notice of Right to Tax Remission (Real Estate),
- IC-Identity card for tax accounts,
- IN-INN,
- LC-Passport/ID Card Data for Employment Contract,
- ML – Military card,
- ND-Document confirming non-resident status,
- PC-PFR card,
- PS PFR card (special codes),
- RD-Document confirming resident status,
- TA-Tax accounts
4.1.1.7. Customizing of IT0294 Employment Book (RU)
Under the seniority it is assumed the total duration of employment (work, education ) and other socially useful activities, such as paid and not paid activity . Seniority, as a special measure of the value of work, has a quantitative and qualitative characteristics. Quantitative characteristic of seniority is the duration, the qualitative characteristics reflects the nature and conditions under which the work activity takes place (harmful working conditions, North area , etc.). Influence both on the Sick leave calculation , and on allowances for work in different working conditions.
Basic settings:
For It 0294 Output customizing:
Personnel Management-> Personnel Administration-> Personal Data->Russian-Specific Settings->Employment Details-> Employment Book and Working Conditions->Determine Types of Labor and Other Activities
For Seniority calculation customizing:
IMG->Personnel Management-> Personnel Administration-> Evaluation Basis-> Calculation of Employment Period
1.On the first step is to configure Selection Rule.
1.1 Define Selection Criteria for Infotypes (It’s recommend to take data from the IT 0294)
(Table V_T525A_A and V_T525Z)
1.2. Define Selection Exit:One way to select data in the Selection rule . Contains a functional module that selects data from infotypes for IT 0294 Employment Book (CIS), in this case choose a program RUWB (T525V)
2. Define Selection Class . It is Combines one or more selection rules. (T525NT)
3. Define Valuation Model – Combines one or more Selection Classes
3.1 Sets for each Selection Classes a weighting factor and sets for the Selection Classes limits (V_T525L)
3.2 Define rounding rules (V_T525E)
4.1Define Calculation Process – Object that returns the value of seniority for use in reports, function modules, payroll, etc. (V_T525P)
4.2 Symptom SENOR – assigning the return code for the split in the V_T525S
5. Set records in the workbook in IT0294 Employment Book (CIS) – T7RUSEN
4.1.1.8. Customizing of IT0298 Personnel Orders (CIS)
Once the user completes the Action, the last step is to output info-type 0298 Personnel Orders (CIS). In this info-type it is automatically assigned a number of orders and contracts, signer person, and it is possible to see the Personal order.
Customizing patch : IMG_>Personnel Management-> Personnel Administration-> Personal Data-> Russian-Specific Settings-> Personnel Orders
To configure the Orders you should first configure the connection between Action and the reasons for action in table T7RURs (in the this table it can be specified Details About Reasons for Personnel Actions, which allows to output a long cause of the action). Table T7rur0 determines the relationship between Action and its reason and the Report’s program output . Currently the most printed form of orders are derived through the Adobe Formular and updates are already being applied only to them.
CGrpg
Cty
- Act.
ActR
DT
Program Name
Form
Form
33
RU
01
1
HRUA_ORDER_T1
HRRU_T1
ADOBE
33
RU
01
1
G
HRUA_ORDER_T1A
HRRU_T1
ADOBE
Table 1. T7RUR0 Typical customizing for T-1 Hiring order .
In the feature 33298 is customized input mask for Action orders. Throughout the transaction SNRO It is defined number ranges of orders for Object HRYP298 for Company codes.
4.1.2. Customizing of RU- Action
The main feature is that the information group has at the end of the Action a line in order to create and display the Info-type 0298 for example, where the operation DIS allows you to immediately view during the Action process see the its personnel Order
Often there is a problem when it is customized Rehiring action on the same day after the employee was dismissal – the main problem is that it is checked indicators in the table T529A more details in the Note 923678 – HR-RU Rehiring or Reentry into company (on the next day too)
The most common of Dynamic action (Table T588Z) are created typically when hiring and firing employees:
When you firing:
- Creation Print orders and Contracts
- Creation IT 0416 Time Quota Compensation , when during the Termination action ,it is limited IT 2006 Absence Quotas.
4.1.3. Customizing of Reports (PA):
When it is customized Orders and Forms, it is necessary to input all Data for Legal entities in the table T7RU9a.
4.1.4. Customizing of Orders (T-1, T-5, T-6, T-8, T-11)
Russian Personal orders are both Individual (eg, the T-1 Hiring order – program HRUA_ORDER_T1) and Group Orders (e.g. T-1A -Group order for hiring -the program HRUA_ORDER_T1A).
If you implemented EHP5, then you can get Forms For Business trips ( T-9, T-10) from the system.
4.1.5. T-2 (Personal Card)
The Form T-2 is a statistical form ,that contains detailed information about each employee in a company. According to Russian legislation, companies must prepare form T-2 for each employee, and keep the form up-to-date. For example, when an employee has personal or organizational data changes, it should be prepared a new version of the form.
4.1.6. T-7 (Vacation Schedule)
Form T-7 is required by State Committee for Statistics (Goskomstat) to prepare for every company in Russia. The form contains details about periods of planed vacation that your employees take each year. Goskomstat requires Legal entity to prepare this form at the start of each year, and again whenever your employees change their vacation plans.
4.2 Data Migration (PA)
The data is loaded by the tool LSMW through the transaction PA40 and PA30. Provided and downloaded to the data for all active employees. The files for Personnel Administration Migration is the following
- Hiring employees
- Hiring Contractors. Employees who are in the company did not have a specific staff position is recorded on the Position with code 99999999
- Employees Termination
- Home Address,
- Birthday place
- IT 0009 Bank Details Migration
- IT 0021-Family Member/Dependents Migration;
- IT 0022 Education Migration
- IT 0024 Qualifications
- IT 0290 Documents and Certificates (CIS):
- Passport of RF Citizen
- Foreign passport
- Travel Passport of RF Citizen
- Pension Insurance Certificate
- Tax Payer ID Card
- Military Card
5. Time management ( TM) Issues Customizing.
The Time management Customizing for Russia is in most cases the same as for other Countries. The first step during Time management customizing in Russia should be Factory calendar’s configuration. Each year, the Russian government passes a new Factory calendar for next year, which governs transfers of holidays. Factory Calendar – a calendar which taking into account holidays and weekends, based on which are created the working schedules, determined number of working hours per month and proceeded Payroll. It shows the true and accurate information about which days re weekends, holidays or reduced working days in accordance of the Government of the Russian Federation resolution.
In one case, if it was implemented Note 1020749 ,it should be customized Special rules for transfer of public holidays in Factory Calendar – RU through the transaction SCAL.
In another case, it can be generated work schedules for the next year and then to do manually the work day transfer for each work schedule through the transaction PT02
5.1.1. Peculiarities of Absences and Attendances Customizing
In Russian SAP HCM Solution there are a lot of Absences types. Absences can be divided into those that can use Absence Quota and another one that doesn’t use Absence Quota.
Traditionally, creating the Absence Quota for Annual leave, it can be created for Additional types of absences that consume Absence Quota for the Unregulated work or Seniority or for Work in regions of the Far North.
Also, extensive list of absentees for the Sick Leave and Maternity Leaves purposes:
- Sick leave
- Sick leave for taking care of a child under the age of 7
- Sick leave for taking care of a child aged from 7 to 15
- Home accident
- Sick leave for taking care of a family member
- Industrial injury
- Sick leave for taking care of a disabled child under the age of 3
- Sick leave for taking care of a child under the age of 7 in a hospital
- Maternity Leave
- Child Care leave 1,5 years
- Child Care Leave 3 years
Also for the Form T-7 Vacation Balance it should be created a Planned absence through which to create on next year planned Vacation (This Absence is not proceed in Time Evaluation, because it created with blocked status and displays only in Form T-7)
In Attendances also is maintained Work on weekends and holidays, business trips, overtimes etc.
5.1.2. Peculiarities of Absence and Attendance quota customizing
A very important point in Russia’s SAP HCM Solution is Absence Quota generation. Let’s to consider it on the example of Annual leave. If a person worked 15 days and above, he is entitled to 2.33 of Absence quota in work month and if he works all year, so in the end of the year he already has 28 days.
In this situation the problem arises when people will be dismissed or want to know the number of Absence Quota days on date. It is calculated Absence quota , depending on the period of cummulation. Imagine that it is calculated on daily base, then the number of limits can be anything and still have totally different numbers after the decimal point (t.e.365/12 * Number of days). The result should be rounded. The another problem is that standard SAP Solution doesn’t proceed the Absence quota deduction in order of unpaid leaves Maternity leaves. Because of that on projects it is developed User-exit, which deducts the Absent Quota in accordance with those Absences from Z –table.
The developed program calculates the Absence quota number on the day of Termination (or on any given day) by the formula: (28/366 * (366 – number of days> 14) / 366 * number of days worked). Next step I adjust the rounding rules (table T556D):
SAP is provided solution in EHP5, where it can be excluded certain absence types from an employee’s absence quota by adding the duration of those absence types to the end of the quota validity period:http://help.sap.com/erp2005_ehp_05/helpdata/en/fd/6bccca90774ea59a7e6a782212ba34/frameset.htm
Next problem is the right control of Overtime work. By law an employee may work out only 120 hours of overtime per year. Control is performed either manually or through Attendance Quota or Time valuation.
5.2. Time Management Reporting Customizing:
Form T-13 – Timesheets is used to account for the time actually spent and (or) unfinished each employee organization to monitor compliance with the regime ( established by the employees working hours), to obtain data on hours worked, the calculation of remuneration and to compile statistical reports on the work. This report is run only after the Time evaluation time.
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