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1. Introduction – describing the process if SAP HCM in Russia Implementation.
I will describe in this case study the prerequsites and steps in order to implement SAP HCM functionality (OM, PA, TM, PY -modules) on SAP HCM ECC 6.00 applicable for Russian client requirements.
If you are planning to implement or roll-out your HR Global Solution in Russia, I recommend to read this article before project estimation and implementation.
Russian SAP HCM Solution is very complex and requires a deep knowledge of Russian conditions and law peculiarities. In order to understand immediately the depth of solution complexity is enough to open section for the Russian Payroll customizing IMG-> Payroll-> Payroll: Russia:
I can mark that only one scheme of Russian Payroll driver – RUS0 is about 4810 lines of code. The typical Wage type catalog consists of round 1100 Wage types.
Before implementation you also should know that in Russia it is very strict regulation for document flow: orders , reporting to official authorities should be in paper and some of reporting should be uploaded in .xml format.
In Russian Solution you also should maintain a lot of Official Dictionaries, like OKPDTR, OKSO, Military Catalog, KLADR etc.
2. Prerequisites for RU- Implementation
There are the following mandatory requirements for the system that needs to be done, before the implementation in order to save your time and budget:
2.1. Installed Russian Language
Before the implementation it is obsolete to install the Russian language in the system, because orders and reports should be generated only in Russian language and Information for it should be put on Russian.
Name of Object such as Positions, Job and Organizational units should be kept in Russian in IT 1000 Object and IT 1002 Description and information also is input for personal data in the IT 0002, 0016, 0022, 0290, 0294,0296, 0298
2.2. Check Licenses for Adobe Document Services Credentials , which are required for Adobe interactive forms .
Most standard RU-forms and RU-orders for Russia were realized in .PDF format on base of Adobe Interactive forms, which require licenses for the Adobe Document Services Credentials. If the license is absent, you will not be able to run the forms and orders. These links help you:
https://service.sap.com/sap/support/notes/944221
https://www.sdn.sap.com/irj/sdn/weblogs … xdepth%3D0
Installing Adobe Document Services Credentials:
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/39ce42e6-0401-0010-df96-e28d39742611
http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/70aa75cc-6ac3-2910-c78c-ade192ec861e
2.3. Patch Levels
Before the implementation you need also to install the latest Service Packs(SP), as in the past two years were greatly changes the in Russian Law , e.g. Sick Leave payments and Taxation. If you do not want to affect other countries by installing anew version of SP in your global system, then install the latest SP specially for Russia – Sub component SAP_HRCRU of SAP_HR – SAP_HRCRU. If you already have EHP4, I advise you to upgrade to EHP 5, thus you get a variety of reports on business trips, as well as improve the handling of Absence Quotas, and get improvements for Concurrent employment. In this case also you should check the activation of business function HCM_LOC_CI_01, 02 and HCM_LOC_CI_19.
3. Organizational Management(OM) Issues
3.1. Organizational Management Customizing
Generally the Organizational management customizing is typical as for other countries. Features for Russian Solution are storing long names in the IT 1002 Description in order to output it in the orders and reports and maintaining Objects of working conditions. If you will implement EHP5 , so you can maintain a new Object OR Legal entity for which is maintained IT 1655 legal details which contained legal details for organization.
3.2. Organizational Management Customizing
If we speaking about Long names of positions and organizational units( the full name can be more than 150 Symbols), usually the data for long names of objects is maintained for such Objects of Organizational management like as the Position( S), Job ( C) and Organizational units (O) in the IT 1002 Description Subtype 0001 General Description or make a copy of this subtype ( than put in table T7RURPTCST00 parameter OBJLONGNAMES SUBTY XXXX , where XXXX is the number of customer subtype )
The next requirement for Russia is the maintenance of OKPDTR Dictionary (Russian National Classification of Occupations of Employees, Positions of Civil Servants and Wage Category), which consists of two sections – the profession of workers and office employees. This Dictionary is loaded onto an Object – Job (C). in the IT 1000 Object which has 12-digit code and in IT 1002 Description – full name of the profession. Loading is carried out via LSMW.
Special Russian objects – Objects working conditions are maintained In the Organizational Management :
- Regional condition – CR
- Hazardous condition – CH
- Special – long service condition – CL
- Special – calculated seniority condition –CT
These objects allow to carry out the calculation of seniority for these working conditions and than proceed it in the Payroll and finally get reporting for the Pension fund of the Russian Federation. For these objects are maintained IT 1000 Object on which the code of the working conditions is stored and long name is stored in the IT 1002 Description. Further it will be created relationships in IT1001 Relationships with object Position or Job.
3.3. Reporting (OM):
3.3.1. Staff List (Form T-3)
Form T-3 is official unified form, which is necessary for the formation of staffing list of the company. Organizational units, Positions , Amount of salaries and allowances are introduced in this form.
At the enterprises are also developing Staffing list , which is contained Names of employees, who occupying staff positions or another position and which position are vacant .
The customizing is made to the following path IMG-> Payroll-> Payroll: Russia-> Reporting-> Organizational Management-> Staff List (Form T-3).
3.4. Data Migration of Organizational Management (OM)
Data Migration for OM is provided by means of LSMW, it is requires an additional upload the Russian names of objects in IT 1000 and IT1002 .
3.4.1. Upload the OKPDTR Dictionary
Prepared dictionary is loaded via LSMW object 777 through transaction PP02 for an object Job (C)
3.4.2. Loading working conditions.
The program HRUULSP1 is used to download the working conditions ( IMG-> Payroll-> Payroll: Russia-> Reporting-> Pension Insurance-> Pension Calculation for Special Working Conditions-> Upload Catalogs for Working -there is a help notes for this program).
4. Personnel Administration (PA) Issues
In the Russian part of Personnel Administration is required to provide a serious customizing of info-types and action, as well as the seniority calculation for employee and Personal Orders and Forms.
In the end of Personnel Action , it is creates a SAP HCM RU info type 0298 Personnel Orders (CIS), through which we get Personal orders for the employee (e.g. Order T-1 Hiring , Order T-8 , Termination order as well as employment contracts and supplementary agreements to them).
Info-types is adapted to correctly output the screen parts relating to the Russian data. Screen- 2033 is used for RU-infotypes.
The Russian employer must keep records of employee seniority, the most common types of experience are General seniority, Seniority for insurance, Job seniority and Company seniority (there are also seniority for regional and hazardous working conditions).
The common forms in RU-Personnel Administration are Personal Orders ( t-1, T5, T-6, T8, T-11) and Forms T-2 – Employee Personal card and T-7 – Vacation balance are
4.1. Personnel Administration (PA) Issues Customizing
4.1.1. Customizing of Infotypes:
4.1.1.1. Names on Russian in IT0002 Personal Data
IT 0002 Personal data should be customized to output fields for the employee name in Russian. It should be customized fields P0002-LNAMR, P0002-FNAMR, P0002-NAME2 and check its priority in table V_T522N fo outputting in the reporting .
Also in this infotype is defined Citizenship of employee, which then affects on Payroll calculation.
4.1.1.2. IT0006 Address
For this info type 0006 is required to download the K LADR – Russian Classification of Addressees Data. Classification is the official address of the Russian Federation. This dictionary is used to input information to the addresses , which is will be required for the preparation of personalized reports and 2NDFL form . If you enter the address data, it is searched for matches in this dictionary. To upload in the system the KLADR it is used the program HRUUKLADRLOAD. To download the latest version, please visit site of GNIVTS FTS RU (http://www.gnivc.ru/inf_provision/classifiers_reference/kladr/)
The most common addresses are – Home Address, Secondary Address , Birthday place ( required for reporting)
4.1.1.3. IT 0016 Contract Elements
This international Info-type has been enhanced , and now, when you create a contract, it is automatically generated number of the contract employee. To customize automatic numbering of Contracts and Supplementation Agreements follow to this patch IMG_>Personnel Management-> Personnel Administration-> Personal Data-> Russian-Specific Settings-> Employment Details-> Automatic Numbering for Contracts.
Also if you put in this infotype in Time limits Probation period it will be automatically created IT0019 Monitoring of Tasks with Term of Probation period
4.1.1.4. Customizing IT0022 Education
In this infotype you should to upload Dictionary OKSO – National Classification of specialties according to education , as well as educational institutions, which are maintained in TableT7RUSCHOOL or you can input it directly in infotypes , If it is activated parameter and value INSERT_SCHOOL – for report MP002200 in table T7RURPTCST00.